If you're shopping for board management software, then you're probably aware that the software can be pricey. Some companies offer free options for smaller companies. However, many charge a subscription fee which is often too expensive for small companies. There are, however, a number of great options that provide affordable or free solutions.
Streamline your board meetings. The best portals for board meetings come with a set of tools that can streamline the meeting process, from document preparation before meetings to distribution following the meeting. Some features include a member directory as well as page synchronization, laser pointer tool and shared annotations. Others permit a virtual meeting with video conferencing and voting or provide an easy method for board members to sign resolutions and minutes with an electronic signature.
A reputable provider should offer a backup service to ensure that your the data is not lost. They should also offer an array of security protocols that include encryption on the level of banks to safeguard information. A majority of providers offer a no-cost trial before committing to a service, so you can test your options and choose the right solution for you.
It's easy to see how a board portal program can save you money when you consider the costs of maintaining and distributing traditional board books on paper. The software can help eliminate the need to buy printer cartridges, paper and binders, as well for the costs of overnight delivery from courier companies. It can also eliminate the requirement to update documents such as PowerPoint presentations. This can save you time and money as you don't have to send the same file repeatedly to everyone in your group.