There are many things to consider when taking minutes of a board meeting. This job requires someone who can plan ahead and pay attention, as well as write a detailed summary.
Meeting minutes are important documents of the company, which represent the decisions taken by the board. Therefore, they must be accurate and reflect the discussions that were held during the meeting. It is recommended to review the agenda prior to the meeting to be sure you know what you need to write down. This will prevent important details from being left out during the meeting. A third party can assist in interpreting the minutes. This assures that the person taking the minutes isn't biased and has an unbiased view of the contents of the minutes.
It is essential to include not just the most important issues, but also all the actions taken during the meeting. Also, who was responsible for each item of action. Inputting these details will enable the board members to refer back to minutes of meetings in the future.
A final note on the presence of a majority be included. A quorum is the presence at least two-thirds of the board.
Lastly, it is important to note any documents that were distributed or any special presentations made during the meeting. In the minutes, it's a good idea also to include the time and date of the meeting.
